Candlewood Isle Tax District
Board Meeting Minutes
August 16, 2015
Board Members/Officers Present: David MacGown, President; Kim Cronin, Vice President; Nathan Archer, Treasurer; Pat Johnson, Maintenance; Mike Mocarski, Roads; Gonzalo Santos, Technology; Tim Larkin, Security; John Glynn, Marina; Vivian Mocarski, Junior Recreation.
Board Members/Officers Absent: Kevin Kovesci, Clerk.
Public Present: Allison Mooney, Ray and Penny Poole, John Cotumaccio, Michelle O’Connor, Andrea Callahan, and Terry MacGown
CALL TO ORDER
President, David MacGown called the meeting to order at 10:05 am.
APPROVAL OF THE JULY 16th BOARD MEETING MINUTES
Mike Mocarski motioned to approve the July 16th Board Meeting minutes. Pat Johnson seconded, and the motion was unanimously passed.
There was no Public Discussion
Account Balances as of 7/31/15;
Cash on hand - $591,785.72
Tax collections FY 2015-16 - $264,845.79
2015-16 taxes to be collected - $227,761.79
Taxes to be collected from previous years - $40,926.93 (includes interest and lien fees)
General Fund Balance: $552,315.80
Committee Balances as of 7/31/15:
Junior Rec - $79,185.50
Marina – $46,965.22
Tennis - $6,443.96
Adult Rec – $2,893.03
Bocce - $120
Capital Improvements – $74,127.86
Following the Treasurer’s report, the Board discussed Karen Hanley’s request for a pay increase. Board agreed that Karen's responsibilities have expanded, while she has found ways to streamline and economize our office administration. John motioned to increase Karen’s pay by 11.1%. Gonzalo seconded, and the motion was unanimously passed.
Mike Mocarski motioned to accept Treasurer’s report. Pat Johnson seconded, and the motion was accepted without dissent.
Pat talked about the successful summer and the wonderful job the lifeguards did.
Many beach towels remain unclaimed and Pat plans to donate them to charity.
Nathan requested a trash can near the play ground area.
Mike Mocarski motioned, and John Glynn seconded to accept the Lifeguard/Waterfront report. The report was accepted without dissent.
JUNIOR RECREATION REPORT
Vivian reported that evaluations went out for camp and the deadline to return them is August 21st
There is a camp meeting September 6th and the new camp ambassador is Joan Archer.
Vivian and Terry MacGown both spoke about the future of the camp. Junior Recreation will be researching further to determine whether Camp 2016 will be state licensed or remain exempt.
John Glynn motioned and Pat Johnson seconded to accept the report of Junior Recreation. The motion was passed without dissent.
Tim reported that there were no resident calls in the last month.
The extended guard hours will go on for one more month.
John Glynn motioned and Pat Johnson seconded to accept the Security report. The motion was passed without dissent.
Pat Johnson reported that the fence at clubhouse has been partially repaired.
Pat mentioned how instrumental Penny Poole has been with keeping the clubhouse consistently clean this summer, ands thanked he for her efforts.
John Glynn motioned, and Gonzalo Santos seconded to accept the Maintenance report. The report was accepted without dissent.
After the meeting, the Board agreed by email to allocate $4,590 to replace the basketball court fence, which has become a safety concern. The fence will be replaced in mid September, and Pat informed the Board that replacing the fence would not cause a problem for a future resurfacing project.
Mike reported that the culvert cleaning and inspection is in progress, and is expected to be completed by the end of August. Once the inspection is complete, repairs will be directed based on the results, and with paving and pot hole repair taking place soon after. The section of Ridge Road where the culvert repair took place earlier will be paved first. Sections of LDS which were badly damaged last winter will also be a priority. The remaining areas will be prioritized and repairs will be made as the remaining Roads budget allows.
A green dot painted on a drain means the catch basin and culvert were cleaned. A number indicates the catch basin and culvert were inspected with a scope.
A more aggressive approach to the brush cut back was performed this year.
Pat Johnson motioned, and John Glynn seconded to accept the Roads report. The report was accepted without dissent.
MARINA/GOLF CART REPORT
John reported that Moorings are available, and residents on the waitlist have been contacted. If the moorings aren’t taken by those on the wait list, the Marina Committee will investigate the possibility of renting them.
There are no available canoe racks and canoes that are not registered will be removed in a month.
The Candlewood Classic was won by the Isle – Jami Cheneski, JP Cheneski, Mike Imhoff, and David Caceci.
Mike Mocarski motioned to accept the report of the Marina Committee. Pat Johnson seconded, and the report was accepted without dissent.
Gonzalo spoke about the new website and what is being done to transfer the information from the old site onto the new one. There have been some technical glitches with the installation, but hopes these will be resolved shortly. He asked that all board members review once again and give him suggestions.
The new website will enable people to enter their own profiles and Karen will filter and edit the information accordingly.
David asked Tim and Gonzalo to get together on assessing security options so that recommendations can be presented at the 2016 annual meeting. David also urged Tim and Gonzalo to call on Gary Lupo for his expertise.
Pat Johnson motioned to accept the Technology Report. Mike Mocarski seconded and the report was accepted without dissent
CIA President John McGurk has advised the Board that the residents will address the encroachment to the CIA's requirements. As such the Board considers the matter to be settled.
The Board agreed to move the next meeting to Saturday, September 19, 2015 @ 10:00 am at the Trading Post.
David adjourned the meeting at 11:05 am.
Kevin Kovesci, Clerk from notes taken by Kim Cronin, Vice President