August 2016 Minutes & Notices

Candlewood Isle Tax District

Board Meeting Minutes

August 20, 2016

Trading Post

 

 

 

Board Members/Officers Present:  Kim Cronin, Vice President; Kevin Kovesci, Clerk; Patrick Johnson, Maintenance; Mike Mocarski, Roads; Gonzalo Santos, Technology.

 

Board Members/Officers Absent: David MacGown, President; Nathan Archer, Treasurer; Joan Archer, Junior Recreation; Tim Larkin, Security; John Glynn, Marina.

 

Public Present:  None

 

 

CALL TO ORDER

Vice President, Kim Cronin called the meeting to order at 10:00 am.

 

 

APPROVAL OF THE JULY 20th BOARD MEETING MINUTES

Patrick motioned to approve the July 20th Board Meeting minutes. Mike seconded, and the motion was unanimously passed.

 

 

PUBLIC DISCUSSION

There was no public discussion.

 

 

TREASURER REPORT

Account Balances as of 7/31/16;

Cash on hand - $727,911

Tax collections FY 2016-17 - $344,140.22

2015-16 taxes to be collected - $8,253.84

Taxes to be collected from previous years – $13,033 (excluding 2015-2016)

General Fund Balance: $587,643

 

Committee Balances as of 7/31/16:

Junior Rec - $100,358

Marina – $58,044

Tennis - $3,733

Adult Rec – $1,315

Bocce - $120

Capital Improvements – $74,128

 

 

JUNIOR RECREATION REPORT

No report

 

 

SECURITY REPORT

Gonzalo reported that he received a revised proposal for the security cameras which was $1,205 higher than the original proposal.  In addition, the original proposal did not include the cost of installing an electrical line to power the camera for the tennis court and South Marina.  The proposal also did not include the cost of the camera for the South Marina.  Gonzalo will ask the Marina Committee to cover the cost of that camera.

 

Mike moved, and Patrick seconded to accept the Security report.  The report was accepted without dissent.

 

 

MARINA/GOLF CART REPORT

No report

 

 

ROADS REPORT

Mike reported that the chip seal vendor for the secondary roadwork has been delayed, and may not arrive on the Isle until late September.  Mike’s concern is that chip seal requires heat in order to set up properly.  As a result, he may move some of the plans around so that the chip seal can be performed next year when the weather will be ideal, and pave some of the roads which are planned for next year.  One possibility is to pave the section of Sunset Trail between Deer Run and Ridge.

 

Kevin moved, and Gonzalo seconded to accept the Roads report.  The report was accepted without dissent.

 

 

TECHNOLOGY REPORT

Gonzalo reported that the new website was up and ready for Board review.  He explained that the new website is photo oriented, and has great functionality.  There are links to other useful websites, like the Town, CLA, the post office and the Isle Facebook page.

 

Open items include taking payments for the programs and forms and applications for the programs.  Kevin, Karen, Kristin, and Gonzalo will have access to post material and update the events calendar.

                                                                                                              

Mike asked if there was a bulletin board for residents to post information such as items for sale or services available to residents.  Gonzalo will investigate the options available.

 

Gonzalo explained that the directory will not be available on-line, siting privacy issues.

 

Mike motioned to accept the Technology report.  Patrick seconded and the report was accepted without dissent.

 

 

LIFEGUARD/WATERFRONT REPORT

Patrick reported that issues at the beach have been limited to small cuts and bruises.  There have been a few complaints from residents that lifeguards are spending too much time on their phones and not enough time being pro-active around the beach. These issues and a few others have been forwarded to the head lifeguard and assistant lifeguard, and both have promised changes. 

Patrick reported that several residents have asked him to purchase new chairs since the inventory has gone from 60 to 20. Patrick expressed concern that residents don’t return chairs to the storage room after use, and leave the job of chair retrieval to the lifeguards.  Patrick explained that it is not the job of the lifeguards to collect beach chairs from the grounds, and until a suitable plan is implemented to deal with the problem, he is not inclined to purchase more chairs.


Patrick also informed the Board that there is an erosion issue at the bottom of the marina driveway which will be resolved soon.

Kevin moved, and Gonzalo seconded to accept the Lifeguard/Waterfront report.  The report was accepted without dissent.

 

 

MAINTENANCE REPORT

Patrick explained that there are five weddings scheduled this fall to take place at the Isle Clubhouse, and he will make an effort to insure the Clubhouse is ready for each event.  Patrick suggested that future events should receive Board approval before an agreement is signed.

In preparation for weddings, the sound panels in the Clubhouse will be cleaned at a cost of $7 per tile. He believed 20 panels are in need of cleaning.  In addition, the windows at the Clubhouse will be cleaned and the exterior light fixture bulbs will be replaced. 

Patrick reported that caulking around roof windows and chimney will hopefully solve the issue of water seeping into the Clubhouse.  Also, water damage between the fireplace room and main area will be repaired before the weddings. 

Kim and Kevin are looking into the purchase of new clubhouse furniture.  Kim and Kevin presented a proposal from Raymour and Flannigan, and it was decided that the furniture would be ordered for the area near the television set.  Two couches and eight club chairs will be purchased.  A budget of $5,000 was approved at an earlier Board meeting, using funds collected from past years’ tax collections.

 

Kevin moved, and Gonzalo seconded to accept the Maintenance report.  The report was accepted without dissent.

 

OLD/NEW BUSINESS                                          

Board Member replacements.  Kevin reminded the Board of the need to find replacements for Board members who are not planning to return at the end of the current term.  At this point, David McGown and Kevin Kovesci plan to step down from their respective positions at the end of the current term.  Gonzalo suggested that this would be the perfect time to add new members since so much has been accomplished and much of the tax district’s systems have been streamlined.  Kevin reiterated the need to find replacements quickly so that the new Board members can assimilate into the positions.

ADJOURNMENT

Kim adjourned the meeting at 10:46 am. 

 

Respectfully Submitted,

Kevin Kovesci, Clerk