April 2016 Minutes & Notices

Candlewood Isle Tax District

 

April 30, 2016

 

Board Meeting Agenda

 

10:00 am

 

Trading Post

 

 

 

  • Discuss and approve minutes from the March 20, 2016 Board meeting

 

  • Public discussion

 

  • Treasurer’s report
    • 2016-17 Budget
    • Spring Packet

 

  • Waterfront/Lifeguard report

 

  • Junior Recreation report

 

  • Security report

 

  • Maintenance report

 

  • Roads report

 

  • Marina and Golf Cart report

 

  • Technology Report

 

  • Old & New Business
    • Nominating Committee

 

  • Other matters properly presented to the Board

 

 

 

Candlewood Isle Tax District

Board Meeting Minutes

April 30, 2016

Trading Post

Board Members/Officers Present:  David MacGown, President; Kim Cronin, Vice President; Nathan Archer, Treasurer; Kevin Kovesci, Clerk; Vivian Mocarski, Junior Recreation; Patrick Johnson, Maintenance; Mike Mocarski, Roads; Gonzalo Santos, Technology; John Glynn, Marina.

Board Members/Officers Absent: Tim Larkin, Security.

Public Present:  Joan Archer, Tom Cheneski, Terry MacGown, Allison Mooney

 

 

CALL TO ORDER

President, David MacGown called the meeting to order at 10:05 am.

 

 

APPROVAL OF THE MARCH 20th BOARD MEETING MINUTES

Mike motioned to approve the March 20th Board Meeting minutes. Patrick seconded, and the motion was unanimously passed.

 

 

PUBLIC DISCUSSION

Tom Cheneski spoke briefly about an easement to provide access to the Lake.  David suggested that work on such access be coordinated with the culvert repairs that will be required next year.

 

 

TREASURER REPORT

Account Balances as of 3/31/16;

Cash on hand - $498,461

Tax collections FY 2015-16 - $485,403

2015-16 taxes to be collected - $9,710

Taxes to be collected from previous years – $22,748

General Fund Balance: $308,394

 

Committee Balances as of 3/30/16:

Junior Rec - $56,387.46

Marina – $38,677.30

Tennis - $4,356.96

Adult Rec – $2,587.56

Bocce - $120.00

Capital Improvements – $74,127.86

 

It was a consensus of the Board that the auditor, Sandra E Welwood, CPA be engaged to continue to perform the Tax District’s annual audits.

 

Nathan reported that past year’s taxes and interest collected during this fiscal year (approximately $25,000 total) will be considered as unbudgeted funds carried forward, and will be earmarked to help pay for additional road work and new furniture for the Clubhouse.  This will be reflected in the Annual Budget for 2016-17.

 

Nathan reported that he was awaiting final approval from counsel on the 2016-17 budget.  Once a mil rate is set, the budget will be presented to Kevin for inclusion in the packet.  Nathan noted that the major changes to the budget includes a reduction in the Security budget, and increases in the Roads and Maintenance budgets.

 

John motioned to accept the Treasurer’s Report.  Mike seconded and the report was accepted without dissent.

 

 

MARINA/GOLF CART REPORT

The Marina Committee is involved with the Candlewood Lake Authority, First Light, and DEEP to pursue the intention of exchanging moorings for boat slips.  A map of the Committee’s intentions has been sent and awaiting reply from each entity.  Every option possible is being pursued in order to limit the cost incurred to pursue this endeavor.

The deadline for Marina and Golf Cart applications is Monday May 16, 2016.

John advised that any resident who purchases a Golf Cart after May 16, 2016 must register the golf cart as soon as possible.

Maintenance of docks at both marinas is under way.

All docks will be installed Saturday May 14, 2016 at 8:30am.  Volunteers are most welcome. 

The 2016 Candlewood Classic is Friday, July 22.2016 with a shot gun start at Candlewood Valley Country Club at 8:30am followed by dinner and entertainment at the CI Clubhouse.

Mike moved, and Gonzalo seconded to accept the Marina/Golf Cart report.  The report was accepted without dissent.

LIFEGUARD/WATERFRONT REPORT

Patrick reported that letters have been sent to the season’s Life Guards to notify they that they will be serving during the summer season.

John moved, and Mike seconded to accept the Lifeguard/Waterfront report.  The report was accepted without dissent.

 

 

 

MAINTENANCE REPORT

Patrick thanked John Cotumaccio for cleaning out the garbage shed near the Clubhouse. 

 

Patrick reported that the stone pillar at the Clubhouse was repaired and other pointing work was completed.  $800 was spent to repair the pillar, which was damaged over the winter by an unskilled driver.  No one came forward to claim responsibility, which makes them an irresponsible unskilled driver.

 

Patrick informed the Board that additional work needs to be performed on the stairs leading to the Clubhouse.  In addition, Patrick will be looking into lighting alternatives for the stairs.

 

Patrick will be working with Kim to order new Clubhouse furniture.  It will be ordered in late summer, after Camp is finished.  The budget for the furniture is $5,000, paid primarily from the collection of past year’s taxes and interest.

 

Mike moved, and John seconded to accept the Maintenance report.  The report was accepted without dissent.

 

 

JUNIOR RECREATION REPORT

All summer program registrations have been emailed to the residents. Last year’s Sponsors will get their email registrations from the Sponsor resident on May 15.  Summer Program dates are June 28 – August 5th with no program on July 4th (Monday).  Tots times are 9-12; Regular Camper times (5year olds - 14 and CITs) are 9-12pm, break (12-1pm), 1-4pm for regular campers. Staff will be staying in the clubhouse for lunch, no campers allowed to stay inside the clubhouse, only staff.  Regular campers need to be picked up by their parents for lunch.  Parents are welcome to use the designated picnic areas around the beach and have lunch with their children.  There will be no supervision from 12-1pm in the beach area.

 

Most of the staff has been hired. The staff list has been submitted to Deanna, but final staff will continue to be revised until June. All staff must be CPR certified.

 

No new Sponsors are being accepted this summer.  No new renters or new buyer residents will be able to register to the children summer program after Memorial Day weekend.

 

If a resident needs the registration email, they need to contact Karen at office@candlewoodisle.com This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

Any questions or problems registering, please contactjunior@candlewoodisle.com This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

Junior Recreation will be completing the community gift from 2015 by providing the remaining furniture for the Trading Post, which completes the Trading Post renovation.

 

Patrick moved, and John seconded to accept the Junior Recreation report.  The report was accepted without dissent.

 

 

SECURITY REPORT

There was no Security Report.

 

 

TECHNOLOGY REPORT

Gonzalo reported that the new website is being populated, and he hopes to have something available for residents to see by the Annual Meeting.Gonzalo will be working with Tim in the coming weeks to set up new cameras at the guard house and Clubhouse.

Patrick motioned to accept the Technology Report.  Mike seconded and the report was accepted without dissent.

ROADS REPORT

Mike reported that road sweeping had begun, and will continue into the first week of May.

Mike also reported that work has begun to replace thirteen culverts, which were the most at risk of collapse.  Paving over the repairs will begin in the second week of May. In addition, sections of roadway on Sunset Trail (between Deer Run and Ridge) and Lake Drive South (at Hemlock) will be repaved with asphalt.

Mike informed the Board that a second round of culvert work and paving will take place later in the summer.  Primarily, another section of Ridge Road will see culvert replacement and paving with asphalt.  In addition, Hemlock, High Trail, and Fox run will see patchwork followed by double chip seal, a process that will be far more effective than the old chip seal method once utilized on the Isle.  Residents should see real progress in the condition of the roads by the end of the summer.

Patrick moved, and John seconded to accept the Roads report.  The report was accepted without dissent.

OLD/NEW BUSINESS

There was no New Business.

ADJOURNMENT

David adjourned the meeting at 11:00 am. 

 

 

Respectfully Submitted,

Kevin Kovesci, Clerk